Academic concessions & accommodations

An academic concession for illness or personal crisis

When Chris’s mom got sick, he had to take care of her, but thought he could keep up on assignments. He fell behind and doesn’t think he can catch up. He doesn’t know what to do.

Undergraduate and graduate students can request an academic concession when facing an illness, accident, injury, a family or personal affliction or other extenuating medical or compassionate circumstances, for example:

  • a deadline extension during the term,
  • a make-up or other arrangement for a missed test,
  • a deferral of an exam or assignment past the date for grade submission, and/or
  • a withdrawal from a course (with or without fee reduction) or permission to drop a course.

An academic accommodation for a disability

Jana has a back condition that makes it difficult to sit and write for long periods of time. She told the instructor, who said he is available for an extra 30 minutes so Jana can take a break from writing. Jana is grateful, but it’s a long test and her back pain is cumulative, so she’s worried that the proposed solution won’t work. She is unsure if she can ask for a different arrangement.

  • Disabilities may be permanent or temporary, visible or invisible, and include a number of physical, mental or physiological conditions.
  • Inclusive course design may reduce barriers that are not related to academic potential.
  • You may request academic accommodations under the policy on access and accommodation.
  • Accommodations may include extended time on exams, alternate location or format for exams, use of adaptive equipment, financial aid programs, etc.
  • The Resource Centre for Students with a Disability (RCSD) provides information and services to guide students and instructors in arranging for appropriate accommodation.
  • Ask your RCSD advisor how to access other resources to develop learning strategies, cope with related stress, etc.

An academic accommodation for religious or spiritual observance

One of Faisal’s midterm exams is scheduled on Eid al-Adha, a day of religious observance. The course outline states that the test is compulsory and cannot be made up. He is not sure he can ask his instructor for an alternate date to write the exam.

  • UVic Equity and Human Rights has a list of days of religious or spiritual observance and a policy on accommodation.
  • If a day of compulsory religious or spiritual observance conflicts with a required or graded class or event, provide reasonable notice to the instructor of your absence and ask the instructor about an accommodation.
  • Accommodations may include a re-scheduled test, an alternative assignment, a deadline extension, etc.

Resources

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